Leaving a job is a big step, and writing a professional resignation email is crucial. This guide provides you with various Resignation Email Sample To Manager templates to help you navigate this process smoothly. We’ll cover everything from the basics to more specific scenarios, ensuring you leave a positive lasting impression.
The Importance of a Well-Written Resignation Email
Crafting the perfect resignation email is more important than you might think. It’s your official notice to your employer, and it serves as a formal record of your departure. This email isn’t just about saying goodbye; it’s about maintaining a professional image and leaving on good terms. It should be clear, concise, and respectful, even if you’re not entirely thrilled about your job. A well-written email can make a difference in your future career prospects, potentially opening doors to references and future opportunities. Here’s why it matters:
- It’s your official notification.
- It documents your departure for company records.
- It helps maintain a professional image.
The email typically includes your intention to resign, your last day of employment, and a brief expression of gratitude. Depending on the situation, you might also offer to assist with the transition or provide contact information. You will also need to make sure the format is readable and easy to understand.
- Start with a clear subject line.
- State your intention to resign.
- Specify your last day.
Resignation Email Sample: Basic Template
Basic Resignation Email
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day].
Thank you for the opportunities I have been given during my time at [Company Name]. I wish you and the company all the best in the future.
Sincerely,
[Your Name]
Resignation Email: With a Reason (Optional)
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as notification that I am resigning from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day]. I have accepted a position that is a better fit for my long-term career goals.
I am grateful for the experience I’ve gained at [Company Name]. I’m happy to help with the transition during my remaining time here. Please let me know how I can be of assistance.
Sincerely,
[Your Name]
Resignation Email: Expressing Gratitude
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Position] at [Company Name], with my last day of employment being [Your Last Day].
I would like to express my sincere gratitude for the opportunities I have received during my time here. I have truly enjoyed my time working at [Company Name] and have learned a great deal.
I am happy to assist in the transition process in any way I can. Thank you again for everything.
Sincerely,
[Your Name]
Resignation Email: Offering Assistance with Transition
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as my formal resignation from the position of [Your Position] at [Company Name]. My last day of employment will be [Your Last Day].
I’m thankful for the experience and opportunities I’ve gained while working here. To ensure a smooth transition, I’m happy to assist in training my replacement or completing any outstanding projects before my departure. Please let me know how I can help.
Sincerely,
[Your Name]
Resignation Email: Due to a New Job
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
Please accept this email as notification that I am resigning from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day]. I have accepted a new position at another company.
Thank you for the experiences and the knowledge I have gained during my time here. I am grateful for the opportunities I’ve had. I wish you and the company all the best.
Sincerely,
[Your Name]
Resignation Email: Short and Sweet
Subject: Resignation - [Your Name]
Dear [Manager’s Name],
This email is to inform you of my resignation from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day].
I appreciate the opportunity to have worked here.
Sincerely,
[Your Name]
In conclusion, a well-crafted resignation email is a vital part of your career journey. These examples should give you a good starting point, but remember to personalize the email to your situation. By being professional and courteous, you’ll leave a positive impression, no matter your reason for leaving.