Writing a letter of recommendation can feel like a big deal. You’re vouching for someone, and your words can really impact their future! Sometimes, the easiest way to get that letter where it needs to go is through email. This guide will show you **How To Send A Letter Of Recommendation Via Email Sample**, making sure it looks professional and gets the job done right.
Crafting Your Email: The Essentials
Sending a letter of recommendation via email is more than just attaching a file. You need to make sure your email is clear, professional, and easy to understand. Here’s how to do it:
First, always start with a clear subject line. This tells the recipient what the email is about right away. Think “Letter of Recommendation for [Candidate’s Name]” or “Recommendation for [Job Title] - [Candidate’s Name]”. Next, your email body should be short and to the point. Briefly introduce yourself and state the purpose of the email. Then, attach the letter of recommendation as a PDF file. PDFs are great because they keep the formatting looking the way you intended, no matter what device the recipient uses. Finally, end with a polite closing and your contact information. This is important because it shows that you are professional and it allows the recipient to easily reach you if needed.
There are a few things to keep in mind for best practices. Always use a professional email address. Avoid using nicknames in your email. Proofread everything carefully before you send it. Ensure your letter of recommendation is well-written and reflects your honest assessment of the candidate. Think about these points before you press send:
- Is the subject line clear?
- Is the tone professional?
- Is the letter attached in a PDF format?
Here are some more points to keep in mind. Consider using a formal salutation, like “Dear [Hiring Manager]” or “To Whom It May Concern”. Remember, you’re representing yourself and the candidate. Also, always double-check the recipient’s email address to avoid sending it to the wrong place. Using these tips will make your email polished and effective.
Email Example: Sending a Letter of Recommendation for a Job
Subject: Letter of Recommendation for [Candidate’s Name] - [Job Title]
Dear [Hiring Manager Name],
Please find attached a letter of recommendation for [Candidate’s Name], who is applying for the [Job Title] position at [Company Name]. I had the pleasure of working with [Candidate’s Name] at [Previous Company/School] from [Start Date] to [End Date], and I was consistently impressed by [his/her/their] [positive qualities/skills].
If you have any questions, please don’t hesitate to contact me.
Sincerely,
[Your Name]
[Your Title]
[Your Email Address]
[Your Phone Number (Optional)]
Email Example: Sending a Letter of Recommendation for a Scholarship
Subject: Recommendation for [Candidate’s Name] - [Scholarship Name]
Dear Scholarship Committee,
I am writing to recommend [Candidate’s Name] for the [Scholarship Name]. I have known [Candidate’s Name] for [Number] years as [Your Relationship to the Candidate]. I am attaching my letter of recommendation in PDF format. I am confident that [he/she/they] would be a valuable addition to your program.
Please feel free to contact me if you require any further information.
Best regards,
[Your Name]
[Your Title]
[Your Email Address]
[Your Phone Number (Optional)]
Email Example: Sending a Letter of Recommendation for Graduate School
Subject: Letter of Recommendation for [Candidate’s Name] - [Graduate Program]
Dear Admissions Committee,
I am pleased to recommend [Candidate’s Name] for admission to the [Graduate Program] at [University Name]. I have attached my letter of recommendation for your review. [Candidate’s Name] demonstrated exceptional [skills/qualities] during [time period] and I believe [he/she/they] would thrive in your program.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Title]
[Your Email Address]
[Your Phone Number (Optional)]
Email Example: Sending a Letter of Recommendation to a Specific Person
Subject: Recommendation for [Candidate’s Name]
Dear [Recipient’s Name],
I am writing to you today to recommend [Candidate’s Name]. I know [him/her/them] from [Your Relationship]. I’ve attached a letter of recommendation in PDF format outlining [his/her/their] strengths and qualifications.
Please let me know if you have any questions.
Best,
[Your Name]
[Your Title]
[Your Email Address]
[Your Phone Number (Optional)]
Email Example: Responding to a Request for a Letter of Recommendation
Subject: Re: Letter of Recommendation for [Candidate’s Name]
Dear [Candidate’s Name],
Thank you for asking me to write a letter of recommendation for you. I am happy to do so. Please find my letter of recommendation attached. I’ve highlighted your [specific skills/qualities] that are relevant to the position.
I wish you all the best in your application.
Sincerely,
[Your Name]
[Your Title]
[Your Email Address]
[Your Phone Number (Optional)]
Email Example: Following Up on a Letter of Recommendation
Subject: Following Up: Letter of Recommendation for [Candidate’s Name]
Dear [Recipient’s Name],
I’m writing to follow up on the letter of recommendation I sent on [Date] for [Candidate’s Name]. I wanted to make sure you received it. The letter is attached again, just in case.
Please let me know if you have any questions.
Thanks,
[Your Name]
[Your Title]
[Your Email Address]
[Your Phone Number (Optional)]
Sending a letter of recommendation via email is a straightforward process. By following these tips and examples, you can ensure that your emails are professional, effective, and help the candidate put their best foot forward. Remember to always be clear, concise, and prioritize the candidate’s success. Good luck!