Getting a job rejection email can be a bummer, but it’s a part of the job search process. Knowing How To Respond To Job Rejection Email Sample is important because it helps you keep a positive attitude and leaves a good impression. It can even open doors for future opportunities. This guide will walk you through how to craft a professional and effective response to those emails, plus provide you with some sample responses you can adapt to fit your needs.
Why Responding Matters and What to Include
Responding to a rejection email is more than just being polite; it can be a smart move. It shows that you’re professional, resilient, and appreciate the company’s time. Think of it as leaving a lasting positive impact, even if you didn’t get the job this time around. A well-written response can help you stay on the radar for future openings or even for positions within the company that might be a better fit. Here’s what to generally include:
- Acknowledge the Rejection: Start by acknowledging that you received their email and understand their decision.
- Express Gratitude: Thank them for taking the time to review your application and interview you.
- Reiterate Interest (Optional): If you still have a strong interest in the company, you can express that.
- Ask for Feedback (Optional): Consider politely asking for feedback on your application or interview to learn and improve.
- End with a Professional Closing: Use a professional sign-off.
Here’s a table summary:
| Element | Explanation |
|---|---|
| Acknowledgement | Start by acknowledging the rejection. |
| Gratitude | Thank them for considering you. |
| Interest | (Optional) Reiterate your interest in the company. |
| Feedback | (Optional) Ask for feedback. |
| Closing | Use a professional closing. |
Now, let’s look at specific examples you can adapt.
Rejection Due to Experience - Example Email
Subject: Re: Application for [Job Title] - [Your Name]
Dear [Hiring Manager Name],
Thank you for taking the time to inform me of your decision regarding the [Job Title] position. I appreciate you letting me know.
While I am disappointed, I understand that you had many qualified candidates. I am grateful for the opportunity to have learned more about [Company Name] and the role during the interview process.
I would like to keep [Company Name] on my radar. I am very interested in [Company Name]’s mission of [company’s mission].
Thank you again for your time and consideration. I wish you the best in your search.
Sincerely,
[Your Name]
Rejection After Interview - Example Email
Subject: Re: Interview for [Job Title] - [Your Name]
Dear [Hiring Manager Name],
Thank you for your email and for taking the time to interview me for the [Job Title] position. I appreciate the consideration.
I enjoyed learning more about the role and [Company Name]. Although I am disappointed to hear that I will not be moving forward at this time, I remain grateful for the opportunity to have spoken with you and the team.
I would be very grateful if you could offer any feedback on my interview or application, if possible, as I am always looking to improve my skills.
Thank you once again for your time. I wish you the best in your search.
Sincerely,
[Your Name]
Rejection – Expressing Continued Interest - Example Email
Subject: Re: [Job Title] Application - [Your Name]
Dear [Hiring Manager Name],
Thank you for your email and for the update on my application for the [Job Title] position. I appreciate you taking the time to let me know.
While I am disappointed, I want to reiterate my strong interest in [Company Name]. I was very impressed by [mention something specific from the interview or company culture].
I will continue to follow [Company Name]’s progress and would welcome the opportunity to be considered for any future openings that align with my skills and experience. I would also like to keep my profile for any other relevant positions.
Thank you again for your time and consideration. I wish you the best in finding the right candidate.
Sincerely,
[Your Name]
Rejection - Asking for Feedback (Polite and Concise) - Example Email
Subject: Re: Application for [Job Title] - [Your Name]
Dear [Hiring Manager Name],
Thank you for letting me know your decision regarding my application for the [Job Title] position. I appreciate you taking the time to inform me.
Would it be possible for you to provide any brief feedback on my application or interview? Any insights would be greatly appreciated as I continue my job search.
Thank you again for your time and consideration. I wish you the best in your search.
Sincerely,
[Your Name]
Rejection - Staying Positive and Keeping it Brief - Example Email
Subject: Re: Application for [Job Title] - [Your Name]
Dear [Hiring Manager Name],
Thank you for your email. I appreciate you taking the time to update me on my application for the [Job Title] role.
I wish you the best in finding the right candidate. I want to be sure to stay updated on any future opportunities in the future.
Sincerely,
[Your Name]
Rejection - Referencing a Specific Conversation - Example Email
Subject: Re: Application for [Job Title] - [Your Name]
Dear [Hiring Manager Name],
Thank you for your email. I appreciate you letting me know the outcome of my application for the [Job Title] position. It was a pleasure to speak with you and [interviewer’s name] on [date of interview].
While I am disappointed, I appreciate you taking the time to interview me. The role sounded amazing and will be following up with your company’s updates.
I wish you all the best in your search.
Sincerely,
[Your Name]
Responding to a job rejection email is an important part of your professional journey. By following these tips and adapting the sample emails to your needs, you can handle rejections with grace and make a positive impression. Remember to always be professional, express gratitude, and consider asking for feedback (if you feel comfortable). This will help you to improve your job search skills. Keep your chin up, learn from each experience, and keep applying – your dream job is out there!