Getting an interview is exciting, but sometimes things don’t go as planned. The company might need to cancel or reschedule your interview. Knowing How To Respond To A Cancelled Interview Email Sample is crucial to maintain a positive impression and keep your chances of getting the job alive. This guide will walk you through how to handle such situations professionally and effectively.
Why Responding Matters
When you receive a cancellation email, your response matters more than you might think. It shows you’re:
- Professional
- Considerate of their time
- Still interested in the position
Responding promptly and politely can set you apart from other candidates. Here’s a breakdown of what to do:
- **Acknowledge Receipt:** Start by confirming that you received the email.
- **Express Understanding:** Show that you understand the reason for the cancellation (if provided).
- **Reiterate Interest:** Clearly state that you’re still interested in the role.
- **Offer Flexibility:** Be flexible with rescheduling, if possible.
- **Thank the Sender:** Show appreciation for their communication.
Here’s a simple table outlining key elements:
| Element | Action |
|---|---|
| Acknowledgement | “Thank you for letting me know…” |
| Understanding | “I understand that unforeseen circumstances…” |
| Interest | “I remain very interested in the position…” |
| Flexibility | “Please let me know what alternative times work…” |
| Appreciation | “Thank you for your time and consideration.” |
Interview Cancelled Due to a Company’s Emergency
Subject: Re: Interview for [Job Title] - [Your Name]
Dear [Hiring Manager Name],
Thank you for your email. I received it and understand that the interview scheduled for [Original Date and Time] has been cancelled due to a company emergency. I completely understand that these things happen.
I am still very interested in the [Job Title] position and would appreciate the opportunity to reschedule the interview. Please let me know what alternative times work best for you. I am available [List your general availability - e.g., mornings, afternoons, etc.].
Thank you again for your understanding and consideration.
Sincerely,
[Your Name]
Interview Cancelled Due to the Interviewer’s Illness
Subject: Re: Interview for [Job Title] - [Your Name]
Dear [Hiring Manager Name],
Thank you for your email. I received it and I’m sorry to hear that you’re unwell. I understand the interview for the [Job Title] position, originally scheduled for [Original Date and Time], has been cancelled.
I am still very enthusiastic about the opportunity and would be happy to reschedule once you’re feeling better. Please let me know what time works best. I am available [List your general availability].
Wishing you a speedy recovery!
Sincerely,
[Your Name]
Interview Cancelled Due to Re-evaluation of the Position
Subject: Re: Interview for [Job Title] - [Your Name]
Dear [Hiring Manager Name],
Thank you for the update regarding the [Job Title] position. I understand that you are re-evaluating the role and that the interview scheduled for [Original Date and Time] has been cancelled.
I remain very interested in learning more about the opportunity and the company. If the position becomes available again or is modified, I would be grateful if you would consider me for it. Please feel free to reach out if you need any further information.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Interview Cancelled with No Reason Provided
Subject: Re: Interview for [Job Title] - [Your Name]
Dear [Hiring Manager Name],
Thank you for your email. I received it and understand that the interview for the [Job Title] position, originally scheduled for [Original Date and Time], has been cancelled.
I am still very interested in the opportunity and would appreciate it if you could let me know if there is an opportunity to reschedule in the near future. If the position is still open, I would be available [List your general availability].
Thank you for your time and consideration.
Sincerely,
[Your Name]
Interview Cancelled and Offered a Phone Interview Instead
Subject: Re: Interview for [Job Title] - [Your Name]
Dear [Hiring Manager Name],
Thank you for your email. I understand that the in-person interview scheduled for [Original Date and Time] is no longer possible, and appreciate the offer of a phone interview instead.
I’m happy to proceed with a phone interview. Please let me know what time works best for you. I am available [List your general availability].
I look forward to speaking with you.
Sincerely,
[Your Name]
Interview Cancelled and Offered a Video Interview Instead
Subject: Re: Interview for [Job Title] - [Your Name]
Dear [Hiring Manager Name],
Thank you for your email. I received it and understand that the in-person interview scheduled for [Original Date and Time] is no longer possible, and appreciate the offer of a video interview instead.
I am prepared for a video interview. Please let me know what time works best for you. I am available [List your general availability]. Also, please provide the platform you will use (e.g., Zoom, Google Meet, etc.).
I look forward to speaking with you.
Sincerely,
[Your Name]
Interview Cancelled and Offered Another Opportunity
Subject: Re: Interview for [Job Title] - [Your Name]
Dear [Hiring Manager Name],
Thank you for your email. I received it and understand that the interview for the [Job Title] position scheduled for [Original Date and Time] has been cancelled. I appreciate the offer of considering me for the [Alternate Job Title] position.
I am very interested in the [Alternate Job Title] position. Please let me know the next steps. Is there a new interview planned for this opportunity? If so, please let me know what time works best for you. I am available [List your general availability].
Thank you for your time and consideration.
Sincerely,
[Your Name]
Responding to a cancelled interview email doesn’t have to be stressful. By following these tips and adapting the provided samples, you can show your professionalism and dedication, keeping your chances alive and making a positive impression. Remember to always be polite, flexible, and express your continued interest in the opportunity.