Knowing How To Email You Want Revise is a super important skill, whether you’re asking your teacher for extra help, following up on a job application, or just trying to get your friend to change their mind about something. Email is a powerful tool, but a poorly written one can make you look unprofessional or even get ignored. This essay will guide you through writing effective emails that get your message across and help you achieve your goals.
Understanding Your Audience and Purpose
Before you start typing, think about who you’re emailing and what you want to accomplish. This is the foundation for a good email. Consider:
- Who is reading this? Is it your teacher, a potential employer, or a friend? The tone and style of your email will change based on who you’re talking to.
- What’s the point? Are you asking for information, requesting a change, or something else?
- What’s the desired outcome? What do you want the reader to do after reading your email?
Understanding these things helps you tailor your message and increases the chances of a positive response. Remember these key things:
- Keep it clear.
- Be polite.
- Proofread it carefully.
Here is an example of what you can achieve:
- Getting a good grade.
- Landing a job.
- Building good relationships.
Email Examples:
Requesting Feedback on a School Assignment
Subject: Request for Feedback - [Your Name] - [Assignment Name]
Dear [Teacher’s Name],
I hope this email finds you well.
I recently completed the [Assignment Name] assignment and would appreciate it if you could provide me with some feedback. I’m particularly interested in your thoughts on [mention specific areas, e.g., my thesis statement, my use of evidence, the organization of my essay].
I’m aiming to improve my [mention a skill, e.g., writing skills, analytical skills] and believe your insights would be incredibly helpful.
Would you be available to review my work sometime next week? Please let me know if there’s a convenient time for you. I’ve attached the assignment to this email for your convenience.
Thank you so much for your time and consideration.
Sincerely,
[Your Name]
Following Up on a Job Application
Subject: Following Up - [Your Name] - [Job Title]
Dear [Hiring Manager Name or “Hiring Team”],
I hope this email finds you well.
I am writing to follow up on my application for the [Job Title] position, which I submitted on [Date of Application]. I am very enthusiastic about this opportunity and the chance to contribute to [Company Name].
I am particularly interested in [mention something specific about the job or company that interests you]. My skills and experience in [mention relevant skills] align well with the requirements outlined in the job description, and I am confident I could make a valuable contribution to your team.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Requesting a Change of Deadline
Subject: Request for Deadline Extension - [Your Name] - [Assignment Name]
Dear [Teacher’s Name],
I am writing to respectfully request an extension for the [Assignment Name] assignment. The current deadline is [Original Deadline].
I have been experiencing [briefly explain the reason, e.g., a family emergency, illness, heavy workload in other classes]. This has unfortunately impacted my ability to complete the assignment to the best of my abilities by the original deadline.
I would be grateful if I could have an extension until [Proposed New Deadline]. I am committed to completing this assignment and will make every effort to submit it by the new deadline. I am happy to talk in person about the reasons in more detail if needed.
Thank you for your understanding and consideration.
Sincerely,
[Your Name]
Asking for Clarification on a Project
Subject: Question about [Project Name]
Dear [Teacher’s Name],
I hope this email finds you well.
I am currently working on the [Project Name] project, and I have a quick question regarding [Specific aspect of the project, e.g., the requirements for the research section, the citation style].
Could you please clarify [your question]? I want to make sure I fully understand what’s expected of me.
Thank you for your time and guidance.
Sincerely,
[Your Name]
Responding to a Professional Email
Subject: Re: [Original Email Subject]
Dear [Sender’s Name],
Thank you for your email and the information provided.
[Respond to their message directly, addressing their points.]
[If action is required, clearly state what you will do.]
If you have any further questions, please do not hesitate to ask.
Best regards,
[Your Name]
Requesting a Recommendation Letter
Subject: Recommendation Letter Request - [Your Name]
Dear [Teacher’s Name],
I hope this email finds you well.
I am writing to request a letter of recommendation from you. I am applying to [School name] and the application deadline is [deadline date].
I was hoping you could write a recommendation based on my performance in your [class name] class. I learned a great deal from your teaching and I truly enjoyed [mention something specific about the class or their teaching style]. I’ve attached my resume/CV and [relevant information, e.g., a personal statement] for your reference.
Please let me know if you are able to write a letter of recommendation for me by [Reply by date].
Thank you for your time and consideration.
Sincerely,
[Your Name]
Mastering the art of writing emails is a valuable life skill. By understanding your audience, clearly stating your purpose, and paying attention to details like subject lines and grammar, you can write emails that get results. Remember to be polite, professional, and proofread everything before you hit send. By following the tips and examples in this guide, you’ll be well on your way to writing emails that effectively communicate your message and help you achieve your goals.