Figuring out the right way to quit a job can feel tricky. One of the biggest questions people have is, “Do You Send In Resignation Over Email?” The answer isn’t always a simple yes or no; it depends on your company’s culture, your relationship with your manager, and the specific circumstances. This essay will explore the ins and outs of submitting your resignation via email, offering guidance on when it’s appropriate and how to do it effectively.
The Basics: When Email Resignation Works
Submitting your resignation via email can be a perfectly acceptable practice, but it’s not always the ideal approach. There are several situations where it makes sense.
- Company Policy: Check your employee handbook. Some companies specifically state that email is an acceptable method for resignation.
- Remote Work: If you work remotely, email is often the most practical way to submit your resignation.
- Difficult Relationship: If you have a strained relationship with your manager, email can allow you to maintain professionalism.
However, you should always aim to have a face-to-face conversation (or a video call if you work remotely) to inform your manager of your resignation *before* sending the email. This shows respect and allows for a personal touch. If that’s not possible, a phone call should be your second choice. Submitting a resignation via email without any prior notice can sometimes appear abrupt or impersonal, even though it might be the company’s policy.
In situations when in-person meetings aren’t possible or safe, or your manager isn’t accessible, email can be the next best choice, assuming the company has a policy that allows it. In this situation, be prepared to have a phone call or video conference after sending the email to discuss any questions your employer has, if your employer wants it.
Email Resignation: Leaving for a New Job
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective two weeks from today, [Your Last Day of Employment].
I have accepted a new opportunity that I believe is the right move for my career. I am grateful for the experiences and skills I’ve gained during my time at [Company Name].
I am committed to ensuring a smooth transition during my remaining time here. I am happy to assist in training my replacement and completing any outstanding projects.
Thank you again for the opportunity. I wish you and the company all the best in the future.
Sincerely,
[Your Name]
Email Resignation: Giving More Than Two Weeks’ Notice
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day of Employment], giving [Number] weeks of notice.
I have decided to pursue other career opportunities. I appreciate the experiences I’ve had at [Company Name].
I’m committed to making the transition as seamless as possible and will be available to help with training and any handoff responsibilities.
Thank you for everything.
Sincerely,
[Your Name]
Email Resignation: Quitting Due to Poor Management
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective two weeks from today, [Your Last Day of Employment].
I am resigning due to ongoing issues with the management style, which has created an environment that no longer aligns with my professional goals.
I will work to complete my current assignments and ensure a smooth transition of my responsibilities before my departure.
I wish you and the company well.
Sincerely,
[Your Name]
Email Resignation: Quitting Due to Health Reasons
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective two weeks from today, [Your Last Day of Employment].
This decision is due to health reasons that require me to focus on my personal well-being.
I am happy to assist in the transition process and will be available to answer any questions or assist with the handover of my duties.
Thank you for the opportunities I have received during my time here.
Sincerely,
[Your Name]
Email Resignation: When You’ve Found a Better Offer
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective two weeks from today, [Your Last Day of Employment].
I have accepted a role that offers a new career path for me. I have greatly enjoyed my time here and appreciate the opportunities I’ve had.
I am happy to cooperate with any procedures and assist in the transition process.
Thank you for your understanding.
Sincerely,
[Your Name]
Email Resignation: Leaving Without a Specific Reason
Subject: Resignation – [Your Name]
Dear [Manager’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective two weeks from today, [Your Last Day of Employment].
I have decided to pursue other opportunities.
I will do my best to ensure a smooth transition during my final weeks.
Thank you for everything.
Sincerely,
[Your Name]
In conclusion, whether or not you send in resignation over email depends on your situation and the company’s norms. If it’s allowed and necessary, follow the examples above, always being professional and offering to assist with the transition. If possible, always aim for a personal conversation or a phone call, to show respect and ensure a smoother, more considerate departure.