In the world of professional communication, clarity and accuracy are super important. Sometimes, after you’ve sent out an important document, like a contract or agreement, you realize you need to make a change or add some extra information. That’s where an Addendum Email Sample comes in handy. It’s a follow-up email that officially updates or clarifies the original document.
Why Addendums Matter
An addendum email is a formal way to modify or add to a previously sent document. Think of it like an official “P.S.” that legally updates the original.
- It ensures everyone is on the same page about the most current information.
- It helps prevent misunderstandings or disagreements down the road.
- It provides a paper trail, which is always a good idea.
The importance of a well-written addendum email is that it maintains the integrity of the original document and protects all parties involved.
Addendum emails are particularly useful in situations like:
- Employment offers
- Contracts
- Agreements
Here’s a simple example of how an addendum works. Imagine you sent a job offer with a salary. Later, you realize you need to add a signing bonus. You wouldn’t send a whole new offer letter; instead, you’d send an addendum email.
Addendum Email Sample for Modifying a Salary
Subject: Addendum to Employment Offer - [Your Company Name] - [Job Title]
Dear [Candidate Name],
This email serves as an addendum to your employment offer for the position of [Job Title] at [Your Company Name], which was sent on [Date of Original Offer].
This addendum modifies the section regarding compensation.
Specifically, we are pleased to offer you a signing bonus of $[Amount] to be paid with your first paycheck. All other terms and conditions of the original offer remain the same.
Please acknowledge your acceptance of this addendum by replying to this email.
We are excited to welcome you to the team!
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
Addendum Email Sample for Clarifying a Job Description
Subject: Addendum to Job Description - [Job Title]
Dear [Employee Name/Recipient],
This email serves as an addendum to the job description for the [Job Title] position, effective [Date].
The following clarification is made to the “Responsibilities” section:
Original Responsibility: [Original Responsibility]
Revised Responsibility: [Revised Responsibility]
This change is effective immediately. All other aspects of the job description remain unchanged.
Please confirm your understanding of this addendum by replying to this email.
Thank you,
[Your Name]
[Your Title]
[Your Company Name]
Addendum Email Sample for Extending a Deadline
Subject: Addendum: Extension of Deadline for [Project/Task]
Dear [Recipient Name],
This email is an addendum to the original communication regarding the deadline for the [Project/Task].
Due to [Reason for Extension], the deadline has been extended to [New Deadline].
Please note that all other aspects of the project/task remain unchanged.
Please let me know if you have any questions.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
Addendum Email Sample for Adding a Clause to a Contract
Subject: Addendum to Contract - [Contract Name/Subject]
Dear [Contract Party Name],
This email serves as an addendum to the contract, dated [Date of Contract], regarding [Subject of Contract].
This addendum adds the following clause to the contract:
[New Clause Text]
All other terms and conditions of the original contract remain in full force and effect.
Please indicate your agreement to this addendum by replying to this email with “Acknowledged” or a similar statement of agreement.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
Addendum Email Sample for Changing a Contact Person
Subject: Addendum: Contact Person Update - [Project/Agreement Name]
Dear [Recipient Name],
This email serves as an addendum to the [Project/Agreement Name] agreement, which was initiated on [Date].
Effective immediately, the contact person for [Project/Agreement Name] is changing from [Old Contact Name] to [New Contact Name]. Please direct all future communications and inquiries to [New Contact Name] at [New Contact Email Address] or [New Contact Phone Number].
All other terms and conditions of the original agreement remain in effect.
Thank you for your attention to this matter.
Best regards,
[Your Name]
[Your Title]
[Your Company Name]
Addendum Email Sample for Updating Payment Terms
Subject: Addendum to Payment Terms - [Invoice/Agreement Number]
Dear [Client/Recipient Name],
This email serves as an addendum to the invoice/agreement numbered [Invoice/Agreement Number].
This addendum modifies the payment terms as follows:
Original Payment Terms: [Original Payment Terms]
Revised Payment Terms: [Revised Payment Terms - e.g., “Payment is now due within 45 days of the invoice date.”]
All other terms and conditions of the original invoice/agreement remain in effect.
Please confirm your acknowledgement of these updated payment terms by replying to this email.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
In conclusion, crafting a clear and concise Addendum Email Sample is a crucial skill for anyone dealing with official documents. It ensures everyone stays informed, protects against misunderstandings, and keeps everything organized. By using these examples as a guide, you can confidently create addendum emails that are both professional and effective.